Kanban Content Pipeline Board

The Kanban Content Pipeline is a visual board that lets marketing agencies track every article—from idea to publication—across all client domains in one place. It replaces scattered spreadsheets and endless email chains with a single, role-based workflow.

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1 . Why Use the Pipeline?

• Unified view of every draft for every client

• Drag-and-drop progress tracking (Created → Research → Draft → Review → Approved → Publish)

• Role assignments for writers, editors, clients, and admins

• Integrated actions: Create Brief | Keyword Research | Write with AI | Publish to WordPress

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2 . Board Layout and Filters

Element	Purpose
Domain Filter	Focus on one client or view all domains at once.
Columns / Phases	Created, Brief Ready, Draft, Review, Approved, Publish.
Cards	Each card = one article, showing due date, assignee initials, and keywords.

Tip: Filter to ColorGuru (or any client) to see only its scheduled articles.

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3 . Article Card Details

• Phase – Current workflow stage

• Due Date – Assigned deadline

• Owner – Writer, editor, or reviewer initials

• Primary / Secondary Keywords – SEO focus terms

• Quick Actions

  • Create Brief (AI-generated content brief)

  • Keyword Research (semantic list)

  • Write with AI (launch SageWriter)

  • Open in Editor (manual edits)

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4 . Typical Workflow

1. Created – New idea enters board.

2. Brief Ready – Click Create Brief; AI produces a detailed outline.

3. Draft – Writer opens SageWriter, clicks Write with AI, or drafts manually.

4. Review – Editor or client reviews; drag card to Review when ready.

5. Approved – Client signs off; drag to Approved.

6. Publish – Enter live URL or push via WordPress workflow.

Email notifications alert the next assignee every time a card changes phase.